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The Asian University for Women is committed to maintaining high academic standards while enabling student success by providing students academic support and counseling throughout their academic career. The academic actions policy is designed to:
The Academic Actions Policy does not cover disciplinary actions related to non-academic matters. Refer to the section titled Disciplinary Procedures for Violating a University Policy.
All students are expected to meet the following minimum standards in order to remain in good academic standing:
Any student who does not meet the above standards will be subject to academic actions. Depending on the circumstances, one of six actions may be taken:
Please refer to the chart below and read the explanation for each academic action. It is the student’s responsibility to read this section very carefully and to understand the full implications of each type of academic action. If a student does not understand any of the terminology or implications, the student may contact her Academic Advisor or the Academic Registry for further clarification. The student should be aware of her academic shortcomings and AUW’s expectations and must be pro-active in seeking help and using all resources available on campus. While some academic actions may not appear on the student’s transcript, all academic actions will be recorded in the Student Information System in the Academic Registrar’s Office. The Academic Actions Committee will be apprised of all past and current academic actions entered in the student’s academic record. While every effort is made to ensure accuracy of academic records, the student is advised to check her transcript regularly to make sure there are no discrepancies in her academic record in regard to grades, course names and credit earned etc.
Please note that a student may be put on Academic Probation without being put on an Academic Alert or Academic Warning if the student’s term GPA or CGPA drops below 2.0 at the end of any semester.
The purpose of an Academic Alert is to identify and warn students who may be in danger of failing one or more courses. Through this process, the University can intervene, inform the students that a change is necessary, and connect struggling students1 to existing services and resources so that they can maintain or improve their GPA.
Near the 6th week of the Fall or Spring semester2, faculty members are asked to identify students in their classes who may be in danger of failing as well as the reason for their concern. Alerts may be issued for excessive absences, trouble with subject matter, not completing assignments, and/or writing deficiencies.3
Academic Alerts will be recorded in the Student Information System in the Academic Registrar’s office. These will not appear on a student’s official or unofficial transcript. If a student receives 4 academic alerts, the student will be asked to meet with the Academic Actions Committee.
The Academic Alert involves a comprehensive step by step process by identifying students with difficulties early in the semester and to provide academic support when it is most needed:
1 AUW defines “struggling students” as those students who: have poor attendance; are continually late for class or leave early; don’t take notes; are inattentive; don’t participate; or any student, who in the opinion of the faculty instructor, is unlikely to be successful in a given course.
2 Alerting a student at the six-week mark gives them enough time to change their behavior and has a greater impact on their overall performance. Faculty members can, however, refer a student they are concerned about at any time during the term, either before or after the Academic Alert deadline.
3 For a complete list of warning signs and behaviors a struggling student may exhibit, please see the section titled “Information for Faculty and Staff” at the end of this policy.
A student will be issued an Academic Warning if:
The Academic Warning will not appear on a student’s permanent record but will be recorded in the Student Information System in the Academic Registrar’s office.
When an Academic Warning is issued, the Undergraduate student must meet with her Academic Advisor to determine what steps she must take to get back on track in her academic career. During the course of the term, the Academic Advisor will maintain contact with the student to follow-up and help her get ongoing support.
A student will be placed on Academic Probation if:
Academic Probation will be recorded on the student’s unofficial transcript. An Undergraduate student placed on Academic Probation will have to meet with the Chair of the Academic Actions Committee to discuss and arrange a plan for success and sign an Academic Probation contract. The student’s progress will be monitored by her Academic Advisor after the student signs the contract. Both will provide ongoing support to the student for the subsequent semester(s).
Probation status will be lifted and removed from the unofficial transcript if the student’s term GPA and cumulative GPA meet minimum standards within two semesters. The record will, however, remain in the Student Information System in the Academic Registrar’s Office.
If a student fails to meet minimum term GPA/CGPA standards at the end of two semesters but is seen to have made some progress, she will be given one more semester to make up any deficits under Final Academic Probation.
If a student at any time while on Academic Probation earns a GPA/CGPA of less than 1.00, the Academic Actions Committee may use their discretion to place the student on Suspension.
The student’s guardians will be notified in writing when she is placed on Academic Probation.
An undergraduate student who fails to meet minimum standards after Academic Probation will be placed on Suspension for a minimum of two semesters. When a student is placed on suspension:
Any student placed on Suspension must reapply to return to AUW. If readmitted, students will return on a Final Academic Probation status for one semester and will sign a new Final Academic Probation Contract. Readmitted students who, by the end of the semester, do not meet the terms of this new contract will be expelled from the University.
Appeal Process for Suspension
A student may appeal the suspension if the procedures above have not been properly followed. The written appeal should be directed to the Vice Chancellor, who will constitute a Hearing Board to examine the details of the case. If the decision is that the procedure was properly followed, the Board will recommend to the Vice Chancellor the suspension will be upheld. If the decision is that the procedure was not properly followed, the Board will recommend to the Vice Chancellor the student be reinstated under the conditions of final probation. The final decision is that of the Vice Chancellor.
Instructions on registering for classes will be provided if reinstated.
A student can only appeal the Suspension within the time frame given in the suspension notice. No appeals of academic dismissal will be heard after the assigned deadline.
Returning from Suspension
Suspended students will be notified by the Academic Actions Committee with instructions on how to apply for readmission into AUW. In order to return, the student must submit:
The application packet will be reviewed by the Academic Actions Committee8 and the student will be notified once the committee makes its decision. If a student does not submit the necessary readmission material by the due date, the student’s petition to return will be denied and she will be expelled from the university.
7 Generally, a suspended student will have to pay for her travel expenses; however, in cases of extreme financial need, AUW may provide financial assistance.
8 In the case that an Academic Actions Committee is not formed, the Dean of Students, the Dean of Faculty, and a member of the UG faculty will review the application packet.
Any student who fails to meet minimum standards, the conditions set upon her by the Academic Actions Committee as part of her readmission, or the standards of her Final Probation after returning from Suspension, will be expelled from the University. When expelled, the student must leave campus at the earliest possible time after being notified of the expulsion, and she may not reapply for admission to AUW. Her parents or guardians will also be notified of the expulsion.
A student may appeal the expulsion if the procedures above have not been properly followed. The written appeal should be directed to the Vice Chancellor, who will constitute a Hearing Board to examine the details of the case. If the decision is that the procedure was properly followed, the Board will recommend to the Vice Chancellor the expulsion will be upheld. If the decision is that the procedure was not properly followed, the Board will recommend to the Vice Chancellor the student be suspended. The final decision is that of the Vice Chancellor.
Instructions on registering for classes will be provided if reinstated.
A student can only appeal the expulsion within the time frame given in the suspension notice. No appeals of academic dismissal will be heard after the assigned deadline.
The following information is issued to faculty and staff with regard to student academic performance:
If a student in your class demonstrates any of the following warning signs or other behaviors you feel may put the student’s success at risk, please issue an academic alert.
Students who find that they are struggling to meet course requirements have a number of resources available to them. AUW encourages students to utilize these resources and speak to their Academic Advisors about other resources that may not be listed here.
The best resource available to any student is her course instructor. The course instructor will be able to explain course expectations, content, and what the student can do to perform well in the course. Thus, AUW encourages students to visit their course instructors during office hours or schedule an appointment.
Students can also use the AUW Writing Center, the Science and Math Center,or hire a peer tutor through their Peer Tutoring Service.